EYIF 2025 | Privacy Policy | Edo Youth Impact Forum

Last Updated: June 14, 2025

Your privacy and security is of the utmost importance to us. We describe in this policy how we collect and use information about you in your use of our services, including our platform and website. This policy should be read in conjunction with our Terms of Service.

1. Who Are We?

We are the Edo Youth Impact Forum (EYIF), a youth empowerment initiative organized under the auspices of the Edo State Government. EYIF is designed to inspire, equip, and empower young people with practical skills, entrepreneurial thinking, and civic awareness for a transformed future.

When collecting information about our participants, applicants, or visitors to our website, we are, under applicable Nigerian data protection laws and international standards, qualified as a "data controller." This means that we are responsible for deciding how we hold and use personal data about you.

2. How Do We Collect Your Data?

We collect information about you when you:

Fill in our grant registration form on our website
Reserve a seat for the EYIF 2025 event
Subscribe to our newsletter
Contact us through our contact form or send us an email
Visit our website and interact with our content
Engage with us on social media platforms

We collect information by automated means when you visit our website. This includes information collected via cookies, web beacons, and other similar technologies. These are small files associated with information that your browser or our servers will save and return as part of your use of the website for purposes such as saving your session, remembering your preferences, tracking website usage, and for audience measurement purposes.

3. What Data Do We Collect?

We collect two types of information about you: personal data and non-personal data.

Personal Data

This is information that lets us know who you are. This includes:

Data Type	Information Collected	Collection Method
Grant Application Data	Full name, email address, phone number, startup/idea name, category selection, idea summary, problem statement, funding usage plan	Grant registration form
Event Registration Data	First name, last name, email address, phone number	Seat reservation form
Contact Information	First name, last name, email address, phone number, message content	Contact form submissions
Newsletter Subscription	Email address	Newsletter subscription forms
Website Analytics	IP address, browser type, device information, pages visited, time spent on site	Automated collection via cookies and analytics tools

Important: The data you submit should not include any sensitive personal data, such as government identifiers (social security, driving license, or taxpayer identification numbers), complete credit card numbers, medical records, or other highly sensitive personal information.

Non-Personal Data

This is information that doesn't let us determine your identity. This generally comes from your use of our services and website. Non-personal data includes information that could personally identify you in its original form, but that we have modified (for instance, by aggregation) to remove personal identifiers.

4. How Do We Use Your Data?

We use the information we collect about you for the following purposes:

For Website Visitors:

To provide and improve our website functionality
To analyze website usage and optimize user experience
To respond to inquiries and provide customer support
To send newsletters and event updates (with your consent)

For Grant Applicants:

To process and evaluate grant applications
To communicate regarding application status and results
To provide mentorship and support services to winners
To facilitate the disbursement of grant funding
To monitor and evaluate the impact of funded projects

For Event Participants:

To confirm seat reservations and manage event attendance
To send event-related communications and updates
To provide event materials and resources
To facilitate networking and follow-up activities

General Uses:

To comply with applicable laws and regulations
To prevent fraud and ensure security
To improve our services and develop new programs
To create aggregated reports for program evaluation

5. What Are Our Purposes and Legal Basis for Collecting Your Personal Data?

We collect your personal data based on the following legal grounds:

Consent: When you voluntarily provide information through our forms, subscribe to our newsletter, or contact us
Legitimate Interests: To operate our youth empowerment programs, evaluate applications, and improve our services
Public Interest: To fulfill our mission of youth development and empowerment in Edo State
Legal Compliance: To comply with applicable Nigerian laws and regulations

6. With Whom Do We Share Personal Data?

We do not sell, rent, or trade your personal information to third parties. We may share your personal data only in the following limited circumstances:

Government Partners:

Edo State Government: As the organizing body, for program administration and reporting
Federal Ministry of Youth Development: For national youth development initiatives and reporting

Service Providers:

Website Hosting: Our website hosting and technical service providers
Email Services: For sending newsletters and event communications
Analytics Providers: For website analytics and performance monitoring
Event Management: Vendors supporting event logistics and management

Legal Requirements:

We may disclose personal data when required by law, court order, or government request, or to protect our rights, property, or safety, or that of others.

Data Protection Measures: When we share data with third parties, we ensure appropriate data protection agreements are in place, including technical and organizational measures to protect your information.

7. For How Long Do We Retain Your Personal Data?

We keep your personal data for as long as necessary to fulfill the purposes outlined in this policy:

Grant Applications: 7 years for successful applicants, 3 years for unsuccessful applicants
Event Registrations: 2 years after the event for follow-up and impact assessment
Newsletter Subscriptions: Until you unsubscribe or request deletion
Contact Inquiries: 1 year after resolution of the inquiry
Website Analytics: 2 years for performance analysis and improvement

You may request deletion of your personal data at any time by contacting us. We will delete your data within 30 days of your request, except where retention is required by law or for legitimate business purposes.

8. How Do We Transfer Your Data?

Your personal data is primarily processed and stored within Nigeria. In cases where data needs to be transferred internationally (such as for cloud hosting services), we ensure:

Appropriate safeguards are in place, including standard contractual clauses
Data encryption during transmission and storage
Regular security assessments of our service providers
Compliance with applicable data protection laws

9. What Are Your Rights in Connection with Personal Data?

In accordance with applicable data protection laws, you have the following rights:

Access Rights:

Right to Access: Request a copy of the personal data we hold about you
Right to Rectification: Request correction of inaccurate or incomplete information
Right to Erasure: Request deletion of your personal data
Right to Portability: Request transfer of your data in a structured format

Control Rights:

Right to Object: Object to processing of your personal data for certain purposes
Right to Restrict Processing: Request limitation of how we process your data
Right to Withdraw Consent: Withdraw your consent for data processing at any time
Right to Opt-out: Unsubscribe from our communications (honored within 14 days)

Exercise Your Rights

To exercise any of these rights, please contact us at:

Email: [email protected]

Phone: +234 815 373 2506

Address: Victor Uwaifo Creative Hub, Airport Road, Benin City, Edo State, Nigeria

10. Security

The security and integrity of your personal information is very important to us. We follow industry-accepted standards to protect the personal information submitted to us, both during transmission and once it is received.

Our Security Measures Include:

Technical Safeguards: Encryption, secure servers, firewalls, and access controls
Physical Safeguards: Secure data centers with restricted access
Administrative Safeguards: Staff training, background checks, and confidentiality agreements
Regular Monitoring: Security assessments, vulnerability scans, and incident response procedures

Important Security Note: While we implement robust security measures, please remember that no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information using industry best practices.

11. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website usage. These technologies help us:

Remember your preferences and settings
Analyze website traffic and user behavior
Improve website functionality and performance
Provide relevant content and advertisements

You can control cookie settings through your browser preferences. However, disabling cookies may affect the functionality of our website.

12. Children's Privacy

Our services are primarily intended for youth aged 18 and above. We do not knowingly collect personal information from children under 13 years of age. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.

For participants aged 13-17, we recommend parental guidance when providing personal information through our platforms.

13. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. If we make significant changes, we may notify you by:

Posting a notice on our website
Sending an email to registered users
Updating the "Last Updated" date at the top of this policy

Any changes will take effect 30 days after the updated policy is posted. If you object to the changes, you may choose to stop using our services and request deletion of your personal data before the new policy takes effect.

14. Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please don't hesitate to contact us:

Get in Touch

Edo Youth Impact Forum (EYIF)